2019 Point in Time Count

PLEASE READ ALL INSTRUCTIONS BEFORE SCROLLING TO THE BOTTOM TO DOWNLOAD OR SUBMIT YOUR 2019 POINT IN TIME COUNT WORKSHEET.



CoC's must collect and report information on the demographic characteristics of all people reported as sheltered and unsheltered by household type and, within each household type, by age, gender, race and ethnicity. CoC's must also report information by household type for veteran and youth households.  Data collected should reflect shelter inventory as of the night of Wednesday, January 23, 2019.

These household types are: 
  1. Households with children.  This includes households with one adult and at least one child under age 18.
  2. Households without children.  This includes single adults, adult couples with no children and groups of adults (including adult parents with their adult children).
  3. Households with ONLY children.  This includes persons under age 18 , including children in one-child households, adolescent parents (under age 18) and their children, adolescent siblings or other household configurations composed only of children.
  4. Veteran Households (with and without children).  This includes households with one or more veterans who might be presenting with other persons.
  5. Unaccompanied Youth Households.  This includes unaccompanied youth ages 18-24 who are not presenting or sleeping in the same place as their parent or other adult.  This is a subset of Households without Children.
  6. Parenting Youth Households.  This includes youth ages 18-24 who identify as the parent or legal guardian of one or more children who are present with or sleeping in the same place as the youth and where there is no persons over the age of 24 in the household. Parenting Youth are a subset of Households with Children
**Veterans, parenting youth and unaccompanied youth data are a subst of the "All Households" data and should be included in the "All Households" data.

Counting Chronic Homelessness

For purposes of the PIT Count, persons living in transitional housing at the time of the PIT count should not be counted as chronically homeless.  A chronically homeless household includes at least one adult or minor head of household who identifies as chronically homeless.  For households of more than one person, when one household member qualifies as chronically homeless, all members of that household should be counted as chronically homeless.

Chronically Homeless person means a person who is living in a place not meant for human habitation or in an emergency shelter continuously for at least 1 year or on at least 4 separate occasions in the last 3 years where the combined length of time homeless is at least 12 months and has a disability.

Additional Sub-population Data


Additional sub-population data should be limited to adults.  For those with multiple household and project types, the data should reflect the cumulative total for each category.

Adults with a Serious Mental Illness includes adults with a severe and persistent mental illness or emotional impairment that seriously limits the ability to live independently.

Filling Out the Sheets

  1. Complete only those sheets that pertain to the household type(s) you serve.  Some providers will serve both household with children and households without children.
  2. Each sheet is broken down by projest type (ES, TH, RRH, PSH).  Complete only those columns that pertain to your program.
  3. You will see 2 "Total" columns on each sheet.  The first "total" column should only reflect ES+TH served.  The second "Total" column should only reflect  RRH+PSH served.
  4. Should your project be serving veterans, unaccompanied youth or parenting youth households, please complete the approriate sheets.  These are a subset of your All Households data.
  5. All providers should complete the "Sub-Populations" sheet.  This information  is about adults only.
  6. Hotel/motel vouchers and the rotating winter shelter data should be included in the ES column.
  7. The data in this workbook should match the data in HMIS or for DV providers, your comparable database.  Take advantage of the reports in HMIS to gather and check your information.
ES= Emergency Shelter
TH=Transitional Housing
RRH=Rapid Re-Housing
PSH=Permanent Supportive Housing

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If you have any trouble submitting your Point in Time Count Worksheet, please email the COMPLETED worksheet to Renee at rlduzan@harfordcountymd.gov. Questions? Call 410-638-3045.