Community Input Meetings (CIM)

When Community Input Meetings are Required
Prior to submission of a concept plan, preliminary plan or site plan for any developments generating 250 or more trips per day, as determined by the most recent version of the I.T.E. Trip Generation Manual, or determined to be a nontransient noncommunity water system, the developer must hold a community meeting. The purpose of the community meeting is for the developer to provide information to the community regarding the proposed development and to allow citizens to ask questions and make comments and suggestions. At the meeting, the developer shall present draft plans for the site layout.

Where & When to Hold Community Input Meetings
Meetings must be held near the site of the proposed development preferably in a public or institutional building with adequate parking. The meeting shall be scheduled to start between 6 and 8 p.m. on weekday evenings, or between 9 a.m. and 5 p.m. on a Saturday. The meeting shall not be scheduled within 5 calendar days before or after, a federal holiday.

Advertising, Notification & Property Posting
At least 2 weeks prior to the community meeting, the developer shall ensure that notice of the date, time and location of the community meeting, as well as information about the type of subdivision including the proposed number of units has been provided to the following:
  • All adjoining property owners identified in the records of the State Department of Assessment and Taxation, by 1st class mail
  • The Department of Planning and Zoning (meeting notice will be posted on P&Z’s website)
  • The County Council
At least 2 weeks prior to the community meeting, the developer shall ensure that notice of the community meeting is published once a week for 2 consecutive weeks in at least 2 newspapers generally circulated in Harford County.
Sign
The developer shall ensure that the property which is the subject of the proposed development, is posted with a notice (sign) obtained from the Department of Planning and Zoning. The developer must use reasonable efforts to maintain the notice in a condition visible to the public until the date of the community meeting. The sign must:
  • State the date, time and location of the community meeting
  • Include a brief description of the proposed development, specifying the type of subdivision and number of proposed units
  • Include the Department of Planning and Zoning’s website address
  • Be conspicuously placed on the property near the right of way line of each public road that the property has frontage on at such location that the notice shall be visible, if possible, from each public road on which the property fronts
  • Be at least 2 feet by 3 feet
CIMSign
After the Meeting is Held
Developers must include certification that meeting notices were mailed, certification of the newspaper advertisements, and a summary of comments made by citizens at the community meeting with the preliminary or site plan when it is submitted to the county.

If the developer does not submit a preliminary plan or site plan to the Department of Planning and Zoning within 1 year of the community meeting, or if the plan submitted is substantially different from the plan presented at the community meeting, another community meeting and notification as specified in the Subdivision Regulations will be required.