Grant FAQs
- Nonprofit Relief Grant
- State Restaurant Assistance Grant - Round 3
- Hotel Relief Grant - Round 2
- Payment Forms
Are translation services available?
For translation services, call 410-638-3059.
Does my business qualify?
To qualify, a nonprofit must:
- Must maintain a physical location/address in Harford County (PO Boxes are NOT acceptable);
- Must have suffered adverse economic impacts from COVID and/or other related circumstances that impact the nonprofit’s ability to provide programs and/or services AND maintain documentation to verify these impacts;
- Must be in good standing with Harford County Government and the State of Maryland, and registered with the state; and
- May not currently be in default on any loans from Harford County or delinquent on any taxes, fees, or other charges owed to Harford County.
What can I use the funding for?
Funds are to be used for expenses related to COVID-19 between March 2020 and December 2021, as long as those expenses have not been supported by other COVD relief funding. For example:
- Working capital, such as rent, payroll, and job training
- Other operating costs used for the purpose of fulfilling the mission of the organization
- Activities that promote a religious doctrine
- Payment of debts or legal settlements
- Political or partisan purposes
- Funding to schools and/or public agencies that would supplant tax-supported mandated services
When can I submit the application?
You can email the application and all required documents to nonprofitrelief@harfordcountymd.gov starting on April 28 at 8:00 a.m. Email subject line must read the name of the organization/applicant. All forms must be typed except for where legal signatures are required.
When is the deadline for applications?
The deadline is June 4 at 5:00 p.m.
Will an electronic or typed signature be accepted on the application, W-9, or Direct Deposit/EFT Form?
No. A physical signature is needed on all forms.
What happens if I submit my application before April 28 at 8 a.m.?
Applications and required documents WILL NOT be accepted prior to 8 a.m. on April 28, 2021. Any attempted email submission before 8 a.m. on April 28 will not be held in a queue and must be resubmitted for consideration.
How many employees do I need to have in order to qualify for this grant?
There is no employment requirement associated with this grant.
Where can I find my IRS designation?
In order to determine your IRS non-profit designation, visit https://www.irs.gov/charities-and-nonprofits.
How do I classify my organization on the W-9 form relating to "federal tax classification?
Check "Other" and write in 501(c)(x) designation.
I was told I was not in Good Standing with the State of Maryland. How do I resolve this?
Please contact the Maryland Department of Assessment and Taxation at 410-767-1184 or sdat.411@maryland.gov.
What documentation do I need to submit?
- Fully-completed (typed) application (handwritten applications will not be accepted EXCEPT where a legal inked signature is required);
- Form 990 from 2019 tax filing or other official documentation verifying IRS Nonprofit designation;
- Completed W9 form; and
- Completed Direct Deposit Form. The Direct Deposit Form is also known as the Electronic Funds Transfer (EFT) Form;
Please note: The subject line of your email submission must read your organization name.
I need to resubmit my application. Do I need to resubmit everything, or just what needed correction?
Please resubmit your application with all the required paperwork, including that which needed to be corrected, to nonprofitrelief@harfordcountymd.gov. Your re-submission will be reviewed in the order it was received.
How will I know if you have received my application?
You will receive an automated response confirming the receipt of your application. If you do not receive an automated response, please check your SPAM folder and/or verify the email address to which you submitted your application reads nonprofitrelief@harfordcountymd.gov.
How can I find out the status of my application?
Applications are reviewed in the order they are received by our Relief Grant Response Team. Once an application is submitted, you will receive a confirmation that your application has been received and is under review. After all documents are reviewed for completion and accuracy by our team, you will receive notification concerning the status of your application. An application may be rejected or returned for one or more of the following reasons: the business is ineligible under program terms; information provided in required documentation is inaccurate, and/or; the application or required documentation are incomplete. In the event that the application was rejected but the business is eligible, your notification of status will clearly identify the reasons for returning the application and you will be able to resubmit a new application with the required adjustments. Due to the large number of applications we are reviewing, we will not be providing individual updates of application status.
What type of documentation will be required in the case of an audit?
This would be documentation following generally accepted accounting principles for how the funds are expended, including but not limited to: financial records, payroll records, or receipts. Records of how the grant funds are used must be produced upon receiving a request from the federal government, the State of Maryland, and/or Harford County, and these records are subject to audit.
What if I submit an incomplete application? Will I keep my place in line?
If an incomplete application is received, the applicant will be notified of the issue regarding incompletion and asked to resubmit the fully completed application with all documentation. The applicant’s place in the queue will not be saved as other completed applications will continue moving forward.
If I have applied for other Federal and/or State COVID-19 related assistance, can I still apply for this grant?
Yes.
When will I receive my grant funds?
Applications will be processed and funded as quickly as possible.
How many nonprofits will be awarded funds?
Applications will be processed on a first-come, first-served basis, and eligible businesses will be awarded grants at the conclusion of the application period.
I am a faith-based organization or religious establishment. Do I qualify for these funds?
Yes; however, these funds may not be used for non-secular purposes or religious doctrine.
My organization distributes funds to a specific vulnerable population. Am I allowed to use the funds for this purpose?
Yes, this is an eligible use of funds.
Do I need to submit supporting documentation to verify use of funds and/or the adverse economic impact(s) to my nonprofit organization?
At this time, no. However, in the event of an audit, you may be asked to provide supporting documentation, as outlined on page 3 of the application: I agree to maintain records evidencing compliance with the requirements of the grant for a period of five (5) years from the date of the grant, and permit any duly authorized representative of the State to inspect and audit all records and documents relating to the grant.
By which date does my organization need to expend the funds?
December 31, 2021.
Is there a physical address where I can mail or drop off my application?
No. Applications will only be accepted electronically. The applications and documentation must be submitted in one email to nonprofitrelief@harfordcountymd.gov. An automated response will be generated, confirming receipt of the application.
How much is the grant award?
The amount will be determined by the total number of applicants.
My physical address is a home/residential property. Am I eligible?
Yes, as long as the address is in Harford County. No PO Boxes will be accepted.
Is the data that I submit secure?
If the applicant prefers to submit data securely, it is the sole responsibility of the applicant to submit through a secured or encrypted format. Once data has been received by Harford County Government, all data at rest is encrypted in a secure format.
What information is absolutely needed for the application to be complete?
Organizations will need to provide outlined documentation to satisfy the grant requirements.
Who will be reviewing the grant applications?
An extensive first-come, first-served process has been established involving county staff from multiple departments and will include several stages of management review.
With regards to the MD Public Information Act Disclosure for the Relief Grant Programs, what information and documentation submitted with the application is subject to public disclosure?
Any document deemed a public record by the Maryland Public Information Act is subject to disclosure in response to a request under said law. For more information, visit https://www.marylandattorneygeneral.gov/Pages/OpenGov/pia.aspx.
How were the eligibility criteria established for the program?
Harford County Government created the program in compliance with state of Maryland DHCD parameters and focused on businesses as the core of the program. While we do understand that some businesses and/or nonprofits may not be eligible for funds, we highly encourage those individuals to take advantage of the business resources available through the state of Maryland at https://commerce.maryland.gov/fund/maryland-small-business-covid-19-emergency-relief-fund-programs.
Who can I contact for assistance with the application?
If you need assistance with assessing your eligibility or compiling the needed documents for your application, we advise that you consult with your financial or legal advisors. For assistance with filling out the application, please contact our local Small Business Development Center at http://www.mdsbdc.umd.edu/locations/northern-region.
Are translation services available?
For translation services, call 410-638-3059.
Does my business qualify?
To qualify, a restaurant must:
- Must be located in Harford County;
- Must own, rent, or lease a permanent or mobile commercial food and/or beverage service location in Harford County
- Must be primarily engaged in activities that would be included in NAICS code 72320 (Caterers), 7224 (Drinking Places/Alcoholic Beverages, or 7225 (Restaurants and Other Eating Places);
- Must demonstrate a need for assistance;
- Must be in good standing with Harford County Government and the State of Maryland, and registered with the state, if required to do so by law; and
- May not currently be in default on any loans from Harford County or delinquent on any taxes, fees, or other charges owed to Harford County.
What can I use the funding for?
Funds are to be used for items/services listed below that have not previously been covered with prior grant funds:
- Working capital, such as rent, payroll, and job training
- Purchase of equipment and services to expand outdoor dining, such as tents, heaters, warmers, and carts
- Infrastructure improvements, such as HVAC system upgrades
- Technology to support carryout and delivery
- Purchase of PPE and disposable food containers and utensils
- Sanitization services
- Any other costs permitted under a COVID-19 restaurant assistance program
When can I submit the application?
You can email the application and all required documents to restaurantassistance@harfordcountymd.gov starting on April 14, 2021 at 8:00 a.m. Email subject line must read the name of the business applicant. All forms must be typed except for where legal signatures are required.
What is the deadline for submission?
April 28, 2021 at 5:00 p.m.
Will an electronic or typed signature be accepted on the application, W-9, or Direct Deposit/EFT Form?
No. A physical signature is needed on all forms.
Can I receive these funds if I have already received another Harford County COVID-19 Business Relief grant?
Yes.
What if I applied for another Harford County COVID-19 Business Relief grants or State of Maryland funded grants and was told I was ineligible. Can I still apply for the State Restaurant Relief Grant Program?
If you applied for other relief grants and were deemed ineligible because your business did not meet criteria for eligibility, you may still be eligible for the State Restaurant Relief Grant Program and are encouraged to apply.
What could make me eligible for this program if I was ineligible for other Harford County COVID-19 Business Relief grants?
Some examples of newly eligible businesses may include: mobile food service establishments; food and/or beverage service establishments that have been in operation since February 1, 2021; food and/or beverage service establishments that did not meet employee requirements for the Small Business Relief Grant; or seasonal establishments and establishments not open a minimum of 5 days per week.
What happens if I submit my application before April 14 at 8 a.m.?
Applications and required documents WILL NOT be accepted prior to 8 a.m. on April 14, 2021. Any attempted email submission before 8 a.m. on April 14 will not be held in a queue and must be resubmitted for consideration.
I was told I was not in Good Standing with the State of Maryland. How do I resolve this?
Please contact the Maryland Department of Assessment and Taxation at 410-767-1184 or sdat.411@maryland.gov.
There is no employment requirement associated with this grant.
What documentation do I need to submit?
- Fully-completed (typed) application (handwritten applications will not be accepted EXCEPT where a legal inked signature is required);
- Completed W9 form; and
- Completed Direct Deposit Form. The Direct Deposit Form is also known as the Electronic Funds Transfer (EFT) Form;
I need to resubmit my application. Do I need to resubmit everything, or just what needed correction?
Please resubmit your application with all the required paperwork, including that which needed to be corrected, to restaurantassistance@harfordcountymd.gov. Your re-submission will be reviewed in the order it was received.
How will I know if you have received my application?
You will receive an automated response confirming the receipt of your application. If you do not receive an automated response, please check your SPAM folder and/or verify the email address to which you submitted your application reads restaurantassistance@harfordcountymd.gov.
How can I find out the status of my application?
Applications are reviewed in the order they are received by our Relief Grant Response Team. Once an application is submitted, you will receive a confirmation that your application has been received and is under review. After all documents are reviewed for completion and accuracy by our team, you will receive notification concerning the status of your application. An application may be rejected or returned for one or more of the following reasons: the business is ineligible under program terms; information provided in required documentation is inaccurate, and/or; the application or required documentation are incomplete. In the event that the application was rejected but the business is eligible, your notification of status will clearly identify the reasons for returning the application and you will be able to resubmit a new application with the required adjustments.
What type of documentation will be required in the case of an audit?
This would be documentation following generally accepted accounting principles for how the funds are expended, including but not limited to: financial records, payroll records, or receipts. Records of how the grant funds are used must be produced upon receiving a request from the federal government, the State of Maryland, and/or Harford County, and these records are subject to audit.
What if I submit an incomplete application? Will I keep my place in line?
If an incomplete application is received, the applicant will be notified of the issue regarding incompletion and asked to resubmit the fully completed application with all documentation. The applicant’s place in the queue will not be saved as other completed applications will continue moving forward.
If I have applied for other Federal and/or State COVID-19 related assistance, can I still apply for this grant?
Yes.
When will I receive my grant funds?
Applications will be processed and funded as quickly as possible.
How many businesses will be awarded funds?
Applications will be processed on a first-come, first-served basis, and eligible businesses will be awarded grants at the conclusion of the application period.
Is there a physical address where I can mail or drop off my application?
No. Applications will only be accepted electronically. The applications and documentation must be submitted in one email to restaurantassistance@harfordcountymd.gov. An automated response will be generated, confirming receipt of the application.
How much is the grant award?
The amount will be determined by the total number of applicants.
Is a franchise eligible for this grant?
Yes. The business will need to be located in Harford, meet the criteria, and expend the dollars in accordance with the grant.
I am a convenience store who prepares and sells food. Am I eligible?
Yes, but all food must be prepared and served on location.
I am a mobile food service location that operates in Harford County. Am I eligible?
Yes, if the business’ address of registration is in Harford County.
I operate multiple restaurants or restaurant locations throughout Harford County. Can I apply for each location?
Yes. Separate applications may be submitted for each restaurant location in separate emails.
Can I use the funds for expenses associated with a tent to expand seating capacity outside of my restaurant?
Yes.
Is the data that I submit secure?
If the applicant prefers to submit data securely, it is the sole responsibility of the applicant to submit through a secured or encrypted format. Once data has been received by Harford County Government, all data at rest is encrypted in a secure format.
What information is absolutely needed for the application to be complete?
Businesses will need to provide outlined documentation to satisfy the grant requirements.
Who will be reviewing the grant applications?
An extensive first-come, first-served process has been established involving county staff from multiple departments and will include several stages of management review.
With regards to the MD Public Information Act Disclosure for the Relief Grant Programs, what information and documentation submitted with the application is subject to public disclosure?
Any document deemed a public record by the Maryland Public Information Act is subject to disclosure in response to a request under said law. For more information, visit https://www.marylandattorneygeneral.gov/Pages/OpenGov/pia.aspx.
How were the eligibility criteria established for the program?
Harford County Government created the program in compliance with state of Maryland parameters and focused on businesses as the core of the program. While we do understand that some businesses may not be eligible for funds, we highly encourage those individuals to take advantage of the business resources available through the state of Maryland at https://commerce.maryland.gov/fund/maryland-small-business-covid-19-emergency-relief-fund-programs.
Who can I contact for assistance with the application?
If you need assistance with assessing your eligibility or compiling the needed documents for your application, we advise that you consult with your financial or legal advisors. For assistance with filling out the application, please contact our local Small Business Development Center at http://www.mdsbdc.umd.edu/locations/northern-region.
Are translation services available?
For translation services, call 410-638-3059.
Does my business qualify?
To qualify, the hotel:
- Must be located in Harford County;
- Must own, rent, or lease a permanent location in Harford County that is open to the public for accommodations;
- Must be primarily engaged in NAICS code 72110 (Hotels [except Casino Hotels] and Motels) or NAICS code 721191 (Bed and Breakfast Inns);
- Must be in good standing with Harford County;
- Must not currently be in default on any loans from Harford County or delinquent on any taxes, fees, or other charges owed to Harford County.
- For franchises only: For franchises with multiple locations, the franchisee MUST be a Maryland resident, in good standing with the state of Maryland and demonstrate need related to COVID-19 hardship.
What can I use the funding for?
Funds received must be used for the following purposes:
- Normal operating costs, such as rent, payroll, job training, taxes, debt service
- Purchase of PPE, sanitization services or other COVID-19 related costs not previously covered through prior grant funds
Funds may not be used to fund items outside of their normal operating cost. Prohibited costs not directly related to COVID-19 prevention include the following:
- Purchase of equipment and soft goods
- Infrastructure improvements
- Technology upgrades
When can I submit the application?
You can email the application and all required documents to hotelassistance@harfordcountymd.gov starting on April 21, 2021 at 8:00 a.m. Email subject line must read the name of the business applicant. All forms must be typed except for where legal signatures are required.
What is the deadline for submission?
May 5, 2021 at 5:00 p.m.
Will an electronic or typed signature be accepted on the application, W-9, or Direct Deposit/EFT Form?
No. A physical signature is needed on all forms.
Can I receive these funds if I have already received another Harford County COVID-19 Business Relief grant?
Yes.
What if I applied for another Harford County COVID-19 Business Relief grants and was told I was ineligible. Can I still apply for the Hotel Relief Grant Program?
If you applied for other relief grants and were deemed ineligible because your business did not meet criteria for eligibility, you may still be eligible for the Hotel Relief Grant Program and are encouraged to apply.
What happens if I submit my application before April 21 at 8 a.m.?
Applications and required documents WILL NOT be accepted prior to 8 a.m. on April 21, 2021. Any attempted email submission before 8 a.m. on April 21 will not be held in a queue and must be resubmitted for consideration.
I was told I was not in Good Standing with the State of Maryland. How do I resolve this?
Please contact the Maryland Department of Assessment and Taxation at 410-767-1184 or sdat.411@maryland.gov.
There is no employment requirement associated with this grant.
What documentation do I need to submit?
- Fully-completed (typed) application (handwritten applications will not be accepted EXCEPT where a legal inked signature is required);
- Completed W9 form;
- Completed Direct Deposit Form. The Direct Deposit Form is also known as the Electronic Funds Transfer (EFT) Form
Please note: The subject line of your email submission must read your business name.
I need to resubmit my application. Do I need to resubmit everything, or just what needed correction?
Please resubmit your application with all the required paperwork, including that which needed to be corrected, to hotelassistance@harfordcountymd.gov. Your re-submission will be reviewed in the order it was received.
How will I know if you have received my application?
You will receive an automated response confirming the receipt of your application. If you do not receive an automated response, please check your SPAM folder and/or verify the email address to which you submitted your application reads hotelassistance@harfordcountymd.gov.
How can I find out the status of my application?
Applications are reviewed in the order they are received by our Relief Grant Response Team. Once an application is submitted, you will receive a confirmation that your application has been received and is under review. After all documents are reviewed for completion and accuracy by our team, you will receive notification concerning the status of your application. An application may be rejected or returned for one or more of the following reasons: the business is ineligible under program terms; information provided in required documentation is inaccurate, and/or; the application or required documentation are incomplete. In the event that the application was rejected but the business is eligible, your notification of status will clearly identify the reasons for returning the application and you will be able to resubmit a new application with the required adjustments. Due to the large number of applications we are reviewing, we will not be providing individual updates of application status.
What type of documentation will be required in the case of an audit?
This would be documentation following generally accepted accounting principles for how the funds are expended, including but not limited to: financial records, payroll records, or receipts. Records of how the grant funds are used must be produced upon receiving a request from the federal government, the State of Maryland, and/or Harford County, and these records are subject to audit.
What if I submit an incomplete application? Will I keep my place in line?
If an incomplete application is received, the applicant will be notified of the issue regarding incompletion and asked to resubmit the fully completed application with all documentation. The applicant’s place in the queue will not be saved as other completed applications will continue moving forward.
If I have applied for other Federal and/or State COVID-19 related assistance, can I still apply for this grant?
Yes.
When will I receive my grant funds?
Applications will be processed and funded as quickly as possible.
How many businesses will be awarded funds?
Applications will be processed on a first-come, first-served basis, and eligible businesses will be awarded grants until dedicated funds are expended.
Is there a physical address where I can mail or drop off my application?
No. Applications will only be accepted electronically. The applications and documentation must be submitted in one email to hotelassistance@harfordcountymd.gov. An automated response will be generated, confirming receipt of the application.
How much is the grant award?
Harford County received $462,282.49 through the program and the final amount of the hotel relief grant awards will be determined by the total number of qualified applicants.
Is a franchise eligible for this grant?
Yes. The business will need to be located in Harford, meet the criteria, and expend the dollars in accordance with the grant. However, for franchises with multiple locations, the franchisee MUST be a Maryland resident, in good standing with the state of Maryland and demonstrate need related to COVID-19 hardship.
How do I know if my organization is registered with the State of Maryland and is in good standing?
Follow these steps to determine whether your business is in “Good Standing”:
1. Go to the Maryland Business Express Business Entity Search;
2. Enter your business name and select "Search";
3. Your business will be listed if you are registered;
4. Select your business and check under the General Information tab to verify that your business is in Good Standing. It is not necessary to order a copy of your certificate of good standing
I operate multiple hotel locations throughout Harford County. Can I apply for each location?
Yes. Separate applications may be submitted for each hotel location in separate emails.
Is the data that I submit secure?
If the applicant prefers to submit data securely, it is the sole responsibility of the applicant to submit through a secured or encrypted format. Once data has been received by Harford County Government, all data at rest is encrypted in a secure format.
What information is absolutely needed for the application to be complete?
Businesses will need to provide outlined documentation to satisfy the grant requirements.
Who will be reviewing the grant applications?
An extensive first-come, first-served process has been established involving county staff from multiple departments and will include several stages of management review.
With regards to the MD Public Information Act Disclosure for the Relief Grant Programs, what information and documentation submitted with the application is subject to public disclosure?
Any document deemed a public record by the Maryland Public Information Act is subject to disclosure in response to a request under said law. For more information, visit https://www.marylandattorneygeneral.gov/Pages/OpenGov/pia.aspx.
How were the eligibility criteria established for the program?
Harford County Government created the program in compliance with the State of Maryland Grant Agreement and focused on hospitality industry as the core of the program. While we do understand that some businesses may not be eligible for funds, we highly encourage those individuals to take advantage of the business resources available through the state of Maryland at https://commerce.maryland.gov/fund/maryland-small-business-covid-19-emergency-relief-fund-programs.
Who can I contact for assistance with the application?
If you need assistance with assessing your eligibility or compiling the needed documents for your application, we advise that you consult with your financial or legal advisors. For assistance with filling out the application, please contact our local Small Business Development Center at http://www.mdsbdc.umd.edu/locations/northern-region.
What name should appear on Line 1 of the Form W-9?
Line 1 of the Form W-9 must be completed with either your name or your business name. If you have an Employer Identification Number (EIN), then you have a business, and you should write your business name on Line 1 exactly as it is registered with the State of Maryland or as filed with the Internal Revenue Service. If you do not have an Employer Identification Number (EIN), you should write your full legal name on Line 1, exactly as it is filed with the Internal Revenue Service.
Line 2 of the Form W-9 asks for a business name/disregarded entity name; if I have already written my business name on Line 1, do I need to write my business name again on Line 2?
No, do you not need to list your business name again on Line 2, this field is for a business name if different than Line 1. It may also be used for trade names, doing business as names, or disregarded entity names.
I have an Employer Identification Number (EIN), should I include both my name and my business name on the Form W-9?
No, if you have an Employer Identification Number (EIN), then you have a business, and your business name should appear on Line 1 of the Form W-9. You do not need to include your name on Lines 1 or 2 of the Form W-9, however you will still need to sign and date the form.
I do not have an Employer Identification Number (EIN), but I have a name I do business as, should I include both my name and my business name on the W-9?
If you do not have an Employer Identification Number (EIN), you should write your full legal name on Line 1 of the Form W-9, exactly as it is filed with the Internal Revenue Service. You may write your business name, trade name, doing business as name, or disregarded entity name on Line 2 of the Form W-9.
I have an Employer Identification Number, where should I write this information on the Form W-9?
Your Employer Identification Number (EIN) should appear in Part I Taxpayer Identification Number in the box labeled Employer Identification Number. Please note, if you have an EIN, your business name should appear on Line 1 of the Form W-9, exactly as it is registered with the State of Maryland or as filed with the Internal Revenue Service.
I do not have an Employer Identification Number (EIN), can I use Social Security Number (SSN), and where should I write this information on the Form W-9?
If you do not have an Employer Identification Number (EIN) you may use your Social Security Number (SSN). Your SSN should appear in Part I Taxpayer Identification Number in the box labeled Social Security Number. Please note, if you are using your SSN, your full legal name should appear on Line 1 of the Form W-9 exactly as it is filed with the Internal Revenue Service.
I have both an Employer Identification Number and a Social Security Number, should I include both on the Form W-9?
No, you should not include both your Employer Identification Number (EIN) and a Social Security Number (SSN) on the Form W-9; only one or the other should be written. If you have an EIN, then you have a business, your business name should appear on Line 1 and your EIN should appear in Part I Taxpayer Identification Number in the box labeled Employer Identification Number. Do not list your Social Security Number.
Do I need to sign the Form W-9?
Yes, you must sign and date the Form W-9. Unsigned forms will result in your application package being returned to you.
Does my name need to match on the Form W-9 and the Direct Deposit/Electronic Funds Transfer (EFT) form?
Yes, your name or your business name, as it appears on Line 1 of the Form W-9 should match exactly to the Name or Company Name line of the Direct Deposit/Electronic Funds Transfer (EFT) form. Discrepancies in your name or your business name will result in your application package being returned to you.
Does my address need to match on the Form W-9 and the Direct Deposit/Electronic Funds Transfer (EFT) form?
No, your address on the Form W-9 and the Direct Deposit/Electronic Funds Transfer (EFT) form do not need to match, though in most cases, the address is the same and they will. The address written on the Form W-9 should match that of your registered with the State of Maryland or as filed with the Internal Revenue Service. The address provided on the EFT form may be used for payment correspondence. P.O. Boxes may be listed on the EFT form.
The Direct Deposit/Electronic Funds Transfer (EFT) form asks for a mailing address, should I write the mailing address of my financial institution or my address?
On the Direct Deposit/Electronic Funds Transfer (EFT) form, the mailing address refers to your address. In most cases, it will be the same as the address written on your Form W-9.
What if I am not in good standing with Harford County?
You must be in good standing with Harford County to be eligible for the Grant.
How do I classify my non-profit organization on the W-9 form relating to "federal tax classification?
Check "Other" and write in 501(c)(x) designation.
Tab 2 – Payment Form Questions
What name should appear on Line 1 of the Form W-9?
Line 1 of the Form W-9 must be completed with either your name or your business name. If you have an Employer Identification Number (EIN), then you have a business, and you should write your business name on Line 1 exactly as it is registered with the State of Maryland or as filed with the Internal Revenue Service. If you do not have an Employer Identification Number (EIN), you should write your full legal name on Line 1, exactly as it is filed with the Internal Revenue Service.
Line 2 of the Form W-9 asks for a business name/disregarded entity name; if I have already written my business name on Line 1, do I need to write my business name again on Line 2?
No, do you not need to list your business name again on Line 2, this field is for a business name if different than Line 1. It may also be used for trade names, doing business as names, or disregarded entity names.
I have an Employer Identification Number (EIN), should I include both my name and my business name on the Form W-9?
No, if you have an Employer Identification Number (EIN), then you have a business, and your business name should appear on Line 1 of the Form W-9. You do not need to include your name on Lines 1 or 2 of the Form W-9, however you will still need to sign and date the form.
I do not have an Employer Identification Number (EIN), but I have a name I do business as, should I include both my name and my business name on the W-9?
If you do not have an Employer Identification Number (EIN), you should write your full legal name on Line 1 of the Form W-9, exactly as it is filed with the Internal Revenue Service. You may write your business name, trade name, doing business as name, or disregarded entity name on Line 2 of the Form W-9.
I have an Employer Identification Number, where should I write this information on the Form W-9?
Your Employer Identification Number (EIN) should appear in Part I Taxpayer Identification Number in the box labeled Employer Identification Number. Please note, if you have an EIN, your business name should appear on Line 1 of the Form W-9, exactly as it is registered with the State of Maryland or as filed with the Internal Revenue Service.
I do not have an Employer Identification Number (EIN), can I use Social Security Number (SSN), and where should I write this information on the Form W-9?
If you do not have an Employer Identification Number (EIN) you may use your Social Security Number (SSN). Your SSN should appear in Part I Taxpayer Identification Number in the box labeled Social Security Number. Please note, if you are using your SSN, your full legal name should appear on Line 1 of the Form W-9 exactly as it is filed with the Internal Revenue Service.
I have both an Employer Identification Number and a Social Security Number, should I include both on the Form W-9?
No, you should not include both your Employer Identification Number (EIN) and a Social Security Number (SSN) on the Form W-9; only one or the other should be written. If you have an EIN, then you have a business, your business name should appear on Line 1 and your EIN should appear in Part I Taxpayer Identification Number in the box labeled Employer Identification Number. Do not list your Social Security Number.
Do I need to sign the Form W-9?
Yes, you must sign and date the Form W-9. Unsigned forms will result in your application package being returned to you.
Does my name need to match on the Form W-9 and the Direct Deposit/Electronic Funds Transfer (EFT) form?
Yes, your name or your business name, as it appears on Line 1 of the Form W-9 should match exactly to the Name or Company Name line of the Direct Deposit/Electronic Funds Transfer (EFT) form. Discrepancies in your name or your business name will result in your application package being returned to you.
Does my address need to match on the Form W-9 and the Direct Deposit/Electronic Funds Transfer (EFT) form?
No, your address on the Form W-9 and the Direct Deposit/Electronic Funds Transfer (EFT) form do not need to match, though in most cases, the address is the same and they will. The address written on the Form W-9 should match that of your registered with the State of Maryland or as filed with the Internal Revenue Service. The address provided on the EFT form may be used for payment correspondence. P.O. Boxes may be listed on the EFT form.
The Direct Deposit/Electronic Funds Transfer (EFT) form asks for a mailing address, should I write the mailing address of my financial institution or my address?
On the Direct Deposit/Electronic Funds Transfer (EFT) form, the mailing address refers to your address. In most cases, it will be the same as the address written on your Form W-9.
What if I am not in good standing with Harford County?
You must be in good standing with Harford County to be eligible for the Grant.
Tab 2 – Payment Form Questions
What name should appear on Line 1 of the Form W-9?
Line 1 of the Form W-9 must be completed with either your name or your business name. If you have an Employer Identification Number (EIN), then you have a business, and you should write your business name on Line 1 exactly as it is registered with the State of Maryland or as filed with the Internal Revenue Service. If you do not have an Employer Identification Number (EIN), you should write your full legal name on Line 1, exactly as it is filed with the Internal Revenue Service.
Line 2 of the Form W-9 asks for a business name/disregarded entity name; if I have already written my business name on Line 1, do I need to write my business name again on Line 2?
No, do you not need to list your business name again on Line 2, this field is for a business name if different than Line 1. It may also be used for trade names, doing business as names, or disregarded entity names.
I have an Employer Identification Number (EIN), should I include both my name and my business name on the Form W-9?
No, if you have an Employer Identification Number (EIN), then you have a business, and your business name should appear on Line 1 of the Form W-9. You do not need to include your name on Lines 1 or 2 of the Form W-9, however you will still need to sign and date the form.
I do not have an Employer Identification Number (EIN), but I have a name I do business as, should I include both my name and my business name on the W-9?
If you do not have an Employer Identification Number (EIN), you should write your full legal name on Line 1 of the Form W-9, exactly as it is filed with the Internal Revenue Service. You may write your business name, trade name, doing business as name, or disregarded entity name on Line 2 of the Form W-9.
I have an Employer Identification Number, where should I write this information on the Form W-9?
Your Employer Identification Number (EIN) should appear in Part I Taxpayer Identification Number in the box labeled Employer Identification Number. Please note, if you have an EIN, your business name should appear on Line 1 of the Form W-9, exactly as it is registered with the State of Maryland or as filed with the Internal Revenue Service.
I do not have an Employer Identification Number (EIN), can I use Social Security Number (SSN), and where should I write this information on the Form W-9?
If you do not have an Employer Identification Number (EIN) you may use your Social Security Number (SSN). Your SSN should appear in Part I Taxpayer Identification Number in the box labeled Social Security Number. Please note, if you are using your SSN, your full legal name should appear on Line 1 of the Form W-9 exactly as it is filed with the Internal Revenue Service.
I have both an Employer Identification Number and a Social Security Number, should I include both on the Form W-9?
No, you should not include both your Employer Identification Number (EIN) and a Social Security Number (SSN) on the Form W-9; only one or the other should be written. If you have an EIN, then you have a business, your business name should appear on Line 1 and your EIN should appear in Part I Taxpayer Identification Number in the box labeled Employer Identification Number. Do not list your Social Security Number.
Do I need to sign the Form W-9?
Yes, you must sign and date the Form W-9. Unsigned forms will result in your application package being returned to you.
Does my name need to match on the Form W-9 and the Direct Deposit/Electronic Funds Transfer (EFT) form?
Yes, your name or your business name, as it appears on Line 1 of the Form W-9 should match exactly to the Name or Company Name line of the Direct Deposit/Electronic Funds Transfer (EFT) form. Discrepancies in your name or your business name will result in your application package being returned to you.
Does my address need to match on the Form W-9 and the Direct Deposit/Electronic Funds Transfer (EFT) form?
No, your address on the Form W-9 and the Direct Deposit/Electronic Funds Transfer (EFT) form do not need to match, though in most cases, the address is the same and they will. The address written on the Form W-9 should match that of your registered with the State of Maryland or as filed with the Internal Revenue Service. The address provided on the EFT form may be used for payment correspondence. P.O. Boxes may be listed on the EFT form.
The Direct Deposit/Electronic Funds Transfer (EFT) form asks for a mailing address, should I write the mailing address of my financial institution or my address?
On the Direct Deposit/Electronic Funds Transfer (EFT) form, the mailing address refers to your address. In most cases, it will be the same as the address written on your Form W-9.
What if I am not in good standing with Harford County?
You must be in good standing with Harford County to be eligible for the Grant.